concinnity helps you collect tasks, decide what matters today, make time for the work, and see how long it actually takes. You can use it on iPhone, iPad, and Mac.
Getting Started
The app has four main places:
- Today shows your day’s timeline, planned tasks, and calendar events.
- Tasks holds everything you need to do, including tasks you have not planned yet.
- Projects groups related tasks and shows their progress.
- Insights shows completed work, focus time, and patterns.
Start by adding a task in Tasks, then plan time for it in Today. You can add details whenever you need them.
Adding a Task
- Open Tasks and type a name in Add a task.
- Press Return. A name is all you need to get started.
- Open the task to add optional details: notes, subtasks, priority, an estimate, a deadline, a project, an area, tags, or a repeat schedule.
Tasks appear under To Plan, Planned, Deferred, or Completed. Tap a task’s completion circle when it is done. You can reopen a completed task from its details.
Planning Your Day
For a guided plan, open Today and choose Plan the Day. The steps help you review calendar events, unfinished work and deadlines; choose tasks and your Top 3; estimate the work; and check whether it fits. Nothing is saved until you confirm the plan.
To plan one task directly:
- Open Today and choose Plan a Task. On iPhone, tap +; touch and hold it for more options.
- Choose an existing task or enter a new one.
- Choose the day, start time, and length, or mark it All Day.
- Tap Schedule.
A task is the work you need to do. Its planned time is a place for that work on your timeline. You can give one task more than one planned time. Removing it from the timeline keeps the task in your list.
Changing Plans
Tap planned time on the Today timeline to change its day or time, start focusing, or open the task’s details. You can also open a task and choose Replan. When you need another work session for the same task, choose Add another planned time.
Use Replan Unfinished on Today to deal with work left over from earlier plans. Use Shut Down the Day to review what happened and decide what to carry forward. Tap the date on Today to open the month, or open the week view to look further ahead.
Priorities and Projects
Set your Top 3 on Today to keep the day’s most important tasks visible. Completing one there completes the same task everywhere in the app.
In Projects, choose New Project to group related tasks. Open a project to add tasks and see its progress. For other ways to organise work, create Areas and Tags in Settings. You can assign them from a task’s details.
Focus and Time Tracking
Open a task or its planned time and tap Focus. Choose a timer, then work while concinnity tracks the session. You can pause, add time, or finish. When finishing, choose whether to complete the task too.
Focused time is separate from estimated and planned time. Insights uses your completed tasks and focus sessions to show your progress. You can change Pomodoro and Deep Focus intervals in Settings → Focus.
Calendar and Reminders
Allow calendar access to see your events beside planned tasks on Today. In Settings → Calendars, choose which calendars appear. Calendar events remain in your calendar; viewing them does not turn them into tasks.
In Settings → Reminders, you can turn on alerts for the start of planned time, upcoming deadlines, and the end of focus time. Allow notifications when the app asks. Reminders are delivered on the device where you set them up.
Sync and Privacy
Turn on Sync with iCloud in Settings and sign in to the same Apple Account on each device. Tasks, projects, and plans can then sync through your private iCloud account. Changes may take a little time to appear elsewhere.
Your work stays on the device too, so you can keep using the app offline. Calendar events stay in your calendar rather than being copied into the planner.
Troubleshooting
A task has disappeared from To Plan.
Check the Planned, Deferred, and Completed sections in Tasks. You can also use Search.
My tasks are not showing on another device.
Check Settings → iCloud on both devices, make sure sync is on, and confirm both use the same Apple Account. Reopen the app after changing the sync setting.
Calendar events are missing.
Check calendar permission and the calendars selected in Settings → Calendars. The app can only show calendars available on that device.
I am not getting reminders.
Check that the reminder is on in Settings → Reminders and that notifications are allowed for concinnity in your device’s system settings.
Need more help?
Read concinnity Support, or email info@curateddesign.studio.